Other sites
Cervical Screening NSW
The NSW Pap Test Register Infoline: call 13 15 56.

Requesting data from the Pap Test Register

The NSW Pap Test Register is a central and confidential record of NSW women’s cervical tests. Women’s individual information will not be disclosed to anyone other than the woman, her health practitioner and the laboratory that is producing her test results.

There are five types of data requests that the NSW Pap Test Register processes. Each applies to a different type of data usage.

Requests for data may:  

  • involve a cost
  • require approval from an ethics committee
  • require approval from the Director-General of the Ministry of Health or his or her delegate
  • require linkage services from the Centre for Health Record Linkage

Which form should you use?

1. Non-Participation Data Request

This form can be used by non-service providers to request customized data in certain circumstances e.g. for research.

Non-Participation Data Request Form


2. Participation Data Request

This form can be used to request aggregated cervical screening data by groups and individuals providing cervical screening services, e.g. Women’s Health Nurses in Area Health Services, and staff at Divisions of General Practice, for the purpose of assisting providers of cervical screening and planning.

This data cannot be used for published research or made publicly available in any other way, including posting on websites. Requests received shall be forwarded to the PTR Data Custodian for assessment and/or approval.

Participation Data Request Form


3. Pap Test Providers Requesting More Than 5 Individual Records

This form can be used by Pap providers to request cervical screening history for more than 5 records to assist clinical management of patients.

Form to request more than 5 individual records


4. Laboratories Requesting Follow-up Cervical History

This form can be used by laboratories to request follow-up cervical for quality assurance purpose.

The data cannot be used for published research or made publicly available in any other way, including posting on websites.


5. Health Practitioner Reminder Service: Pap Test Data Request

This form can be used by health practitioners to request lists of women being screened to assist their health care planning and delivery.

Process for applying for data 

  1. Download the appropriate form using the links above.
  2. Complete and sign the form.
  3. Scan and email the form to cervicalscreening@cancerinstitute.org.au. If there are no scanning facilities available at your organisation please fax the completed form to (02) 8374 5695.

Upon the receipt of the completed data request form, the NSW Pap Test Register will review the information (as well as study approval if applicable). Further clarification may be required from the requestor on any aspect of the application that is not clear.

Statistical services:

In addition to providing data to health practitioners laboratories and researchers, the NSW Cervical Screening Program prepares an annual statistical report.  This is a detailed report of cervical cancer and cervical screening participation in NSW.

Cervical Screening in NSW: Annual Statistical Report 2009-2010

Other statistical reports are produced for NSW Department of Health and the Commonwealth Department of Health and Ageing to assist in the National Cervical Screening Program. The latest National report, prepared by the Australian Institute of Health and Welfare, is now available for download.

Cervical screening in Australia 2010-2011